Are you looking for a new opportunity in a fast-moving global company with a family feel? A job where you could have an impact?
We are looking for a Receptionist/Administrative Coordinator to work from our offices in Prague, Czech Republic.
$ads={1}
The daily tasks include, but are not limited to, the manning of reception and telephones and staff travel bookings.As an international company with many expats and mobile staff working in numerous locations requests can be varied and not always ‘standard’, with queries coming from employees located in other locations as well. Alongside the ‘day-to-day’ office support you will also support the administrative side of key projects.
This is a full-time employment based on-site in our premises in Prague, Czech Republic, reporting to the Operations Support Manager.
Tasks and Activities
The scope of work will include:
- Answering incoming telephone calls and ensuring a secure reception area.
- Welcoming and directing visitors as appropriate, managing the set-up of the meeting rooms, ordering lunches and organizing beverages for the meetings.
- Liaising with the building landlord and the management facilities company as necessary (cleaning company etc.).
- Processing all the outgoing and incoming mail for the company.
- Ordering and managing the stock of office supplies.
- Supporting the Office Manager with additional reasonable tasks as requested.
- Supporting the organization of business travel requests for employees’ missions.
- Supporting the organization of company events (workshop, annual parties etc.).
- Maintaining the register of all the expenses made on the company credit card and preparing the monthly statement for the finance team.
- Providing ad hoc administrative support to different departments when needed.
- Acting as Health and Safety officer in Czech Republic.
- Supporting the Operations Support Manager with additional reasonable tasks, including first-line local support to employees.
Skills and Experience
The following skills and experience are mandatory:
- A minimum of 5 years’ working experience as a Receptionist and/or Administrative Support.
- Excellent computer skills, including MS Office applications (i.e. Outlook, Word, Excel, PowerPoint).
- Able to demonstrate the ability to handle sensitive situations and maintain a high degree of confidentiality.
- Excellent verbal and written communication skills and are ‘customer excellence’ oriented.
- Proactive, autonomous and have a strong attention to detail.
- Flexible and a team player.
- An EU national and hold (or are eligible for) a Personal Security Clearance.
- Fluent in English and Czech (spoken and written).
The following skills and experience would be highly desirable:
- Experience in organising travel is a real plus.
- A working knowledge of additional European languages.
Why should you apply?
- You will have the opportunity to work within a major institution.
- We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
- Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; personalized training and development programmes; flexible relocation support.
We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals and ex-service personnel.
